Clerk/Treasurer’s Office

Financial Reports

These reports are used by the Mayor’s Administration and the Board of Finance to track whether city departments are on track for success in their annual budgets.  The reports show revenue received to date and spending to date (actual and encumbered), compared with what is budgeted for the fiscal year, which runs from July 1st through June 30th.

The City’s financials are broken down into 8 reports. The largest is the “General Fund” report, which covers all departments that are funded primarily from general fund revenue sources, which are property taxes, sales taxes, rooms and meals taxes, and fees and fines. These departments include: Clerk/Treasurer, the Mayor’s Office, Parks and Recreation, Police, Fire, some parts of Public Works, Code Enforcement, City Arts, Planning and Zoning, and the Library. The other eight reports cover enterprises and activities who do not directly receive property taxes and are therefore funded with grants, fees and sales revenue (Airport, Water Resources, Church Street Marketplace, Traffic, CEDO, Insurance Funds, TIF, and Retirement).

These reports will be tracked on a monthly basis for the General Fund and will serve as an “early warning system” for addressing spending or revenue that is out of line with our 2020-2021 budget. The Non- General Fund  will also be updated on a Y-T-D basis.