Requests for Proposals, Bids and Quotes

ATTN:        Computer programmers and software engineers
 

PROJECT DETAILS:

The City of Burlington Vermont is seeking a consultant to adapt existing intranet software to accommodate a shared event resources (SER) database.

The categories will include the following:

• ITEMS & EQUIPMENT: item name, item category, location of item, item description, owner, contact, current status (reserved/available), notes, etc.
• SPACES: building name, address, room name, capacity, hours, cost, amenities, notes, contact name & information, etc.
• VENDORS: specialty, business name, description, contact info, notes
• ACCESSIBILITY RESOURCES: organization name, service provided, languages interpreted, cost, contact name, contact information, etc.
• VOLUNTEER RESOURCES: organization name, contact name, contact information, url, etc.
• COMMUNITY PARTNERS: list of organizations and contact info for each

City staff will create the data sets and provide information to be uploaded to the system. The ongoing database will be updated and amended by staff.

DELIVERABLE:

Provide a custom Drupal 7 module, consistent in design with the stock “Bartik” theme. It should include all information from data fields, and allow for set up of specific users and permissions. The database should be searchable and sortable. The system should be intuitive and easy to use.

Optional: proposal can include staff training to information managers on how to use the system to edit information on the site, add/delete items, make adjustments to future configurations.

See attached PDF for more details.

SCHEDULE:

Issue date:                              January 10, 2020

Questions Due:                      January 17, 2020, by 5:00 PM

Submittals Due:                     January 24, 2020 by 5:00 PM

Inquiries/submissions to: Diana Wood, Marketing & Outreach Manager

Burlington Parks, Recreation & Waterfront

dmwood@burlingtonvt.gov

The City of Burlington, Vermont (population 42,650), invites qualified insurance carriers, third-party administrators, and ancillary benefit services (MBM and PBM) to submit proposals for the City of Burlington's employee group health insurance plan and other ancillary benefits that have a renewal date of July 1, 2020.  

Submit proposals to the following to be considered:

City of Burlington RFP Manager
Cross Benefit Solutions
1233 Shelburne Road, Suite C2A
South Burlington, VT 05403

Due date: January 31st, 2020
 

The City of Burlington (“ the City”)  currently employs both Vendor Cards and Purchase Cards for purchases made by employees and central purchasing.  The City plans to grow its existing revenue stream by $100,000 to $150,000 over the next two years using both purchasing and virtual cards through a combination of negotiating a higher return for its volume, and increasing the number of vendors currently participating in the program.

The City currently utilizes a purchasing card (PCard); a form of charge card that allows goods and services to be procured without using a Purchase Order yet ensures the City’s purchasing policies are strictly adhered to.  Pcards provide a means for streamlining the procure-to-pay process, allowing the City to procure goods and services in a timely manner, reduce transaction costs, track expenses, and reduce staff time that support our purchasing and accounts payable team.  Our current Pcard program leverages the State of Vermont’s contract whose pricing helps state and local government agencies, public schools and municipalities grow their card programs and earn rebates on their annual Transaction Volume by aggregating spend. In addition – we utilize virtual cards (Vcards) issued by Key Bank; ghost cards that are issued to our vendors to facilitate payments.  These single use virtual credit card numbers can be used only once thus protecting the vendor from credit card fraud.  The Vcard generates revenue for the City. The City’s total accounts payable spend for the first three quarters of 2019 is $36.1 million and of this amount $3.2 million was on the Vcard.

We are requesting quotes for a purchase card program that includes a vendor ghost card platform to pay vendors to take advantage of the associated process savings and improvements.  

To be considered, please submit an electronic copy by 1:00 p.m. EST on January 31, 2020 to:

          Rich Goodwin

          Director Financial Operations                         

          City of Burlington                                            

          149 Church Street                                            

          Burlington, Vermont 05401

          rgoodwin@burlingtonvt.gov

          802-865-7013