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Requests for Proposals, Bids and Quotes

Request for Proposals: City of Burlington Employee Group Health Insurance Plan and other Ancillary Benefits

REQUEST FOR QUOTE: PURCHASE CARD AND VENDOR CARDS FOR ACCOUNTS PAYABLE

  • The City of Burlington (“ the City”)  currently employs both Vendor Cards and Purchase Cards for purchases made by employees and central purchasing.  The City plans to grow its existing revenue stream by $100,000 to $150,000 over the next two years using both purchasing and virtual cards through a combination of negotiating a higher return for its volume, and increasing the number of vendors currently participating in the program.

     

    The City currently utilizes a purchasing card (PCard); a form of charge card that allows goods and services to be procured without using a Purchase Order yet ensures the City’s purchasing policies are strictly adhered to.  Pcards provide a means for streamlining the procure-to-pay process, allowing the City to procure goods and services in a timely manner, reduce transaction costs, track expenses, and reduce staff time that support our purchasing and accounts payable team.  Our current Pcard program leverages the State of Vermont’s contract whose pricing helps state and local government agencies, public schools and municipalities grow their card programs and earn rebates on their annual Transaction Volume by aggregating spend. In addition – we utilize virtual cards (Vcards) issued by Key Bank; ghost cards that are issued to our vendors to facilitate payments.  These single use virtual credit card numbers can be used only once thus protecting the vendor from credit card fraud.  The Vcard generates revenue for the City. The City’s total accounts payable spend for the first three quarters of 2019 is $36.1 million and of this amount $3.2 million was on the Vcard.

     

    We are requesting quotes for a purchase card program that includes a vendor ghost card platform to pay vendors to take advantage of the associated process savings and improvements.  

     

     

    To be considered, please submit an electronic copy by 1:00 p.m. EST on January 31, 2020 to:

     

              Rich Goodwin

              Director Financial Operations                         

              City of Burlington                                            

              149 Church Street                                            

              Burlington, Vermont 05401

              rgoodwin@burlingtonvt.gov

              802-865-7013

     

     

    RFP Deadline:
    Friday, January 31, 2020

Professional Design/Engineering Services for the Rehabilitation of the Burlington Greenway - Phase 3

  • This Request for Proposals invites responses from qualified and experienced professional design and engineering consultants to assist the City of Burlington Department of Parks, Recreation & Waterfront in the rehabilitation of the Burlington Greenway, specifically in regards to design development and permitting. Complete detail are found in the RFP document. Questions concerning this RFP must be made via email per the schedule outlined below. Responses to all submitted questions will be distributed to contact list from mandatory on-site meeting.

    • Issue date: Thursday, January 24, 2020
    • Mandatory Pre-Proposal Meeting: Thursday, January 30, 1pm, 645 Pine St. Conference Room
    • Questions due: Monday, February 3 by 1pm
    • Answers posted: Tuesday, February 4, 2020
    • Proposals due: Friday, February 7, 2020 by 4:00PM

    Inquiries/submissions to:
    Jon Adams-Kollitz, Parks Project Coordinator
    Burlington Parks, Recreation & Waterfront
    645 Pine Street, Suite B, Burlington, VT 05401
    jadamskollitz@burlingtonvt.gov
    (802) 540-0363

     

    BRIEF PROJECT DESCRIPTION
    The project is located in Burlington, Vermont and is part of Burlington Bike Path Phase 3, a multi-phased bike path rehabilitation project that extends from Queen City Park Road to College Street. Phase 3 has been further divided into sections, with the design consultant for this portion responsible for bringing designs from 50% to 100% construction-ready documents and providing updated cost estimates for Oakledge Park from Austin Drive to the south side of the bridge at the northern border of the park. The 50% design was developed by VHB. Permitting will be led by a separate contractor (VHB), which will require coordination throughout this project.

     

    RFP Deadline:
    Friday, February 7, 2020

Leddy Tennis Court Reconstruction

Janitoral Services - Water Resources Division

  • The City is seeking proposals from all interested and qualified respondents to establish and operate a janitorial contract with the City of Burlington's Water Resources Division.  The contract shall include an initial 'deep cleaning,' routine weekly cleaning, and annual cleaning tasks as required at two main Water Resources facilities located at 235 Penny Lane and 53 Lavalley Lane.  The contract may further include quarterly floor cleaning services at two additional facilities, located at 3080 North Avenue and 267 Riverside Avenue.

    The Water Resources Division intends to maintain the ability to renew a contract with the selected respondent for a minimum of three (3) years.

    Water Resources Staff will conduct site visits to the facilities subject to this request for all interested respondents on January 31, 2020 beginning promptly at 1:00 p.m.  Participants should plan to meet in the main lobby of the Francis J. O’Brien Water Treatment Facility, located at 235 Penny Lane, Burlington VT 05401.  Please arrive 10 minutes early, and plan to travel to the other locations in your own vehicle.  Interested parties are encouraged to record any measurements or other data during this visit that may be necessary to provide an accurate bid. If you have questions regarding this site visit, please contact Jenna Olson directly at (802) 557-5440. 

     

     

    RFP Deadline:
    Friday, February 14, 2020

RFP - Construction Inspection Services for 2020 Water Resources Distribution and Collection System Improvements

  • Burlington is seeking a consultant to provide Construction Inspection Services for waterline rehabilitation work and collection system rehabilitation work in Calendar Year 2020.  The construction activities requiring such services includes, but is not limited to, the following: Relining of up to 5,600 feet of water mains, installation of up to 2,000 feet of a new water mains, relining of up to 45,000 linear feet of sewer and stormwater mains, replacement of up to 2,500 feet of sewer and stormwater mains, excavated point repairs, manhole and catch basin replacements, conduits for pedestrian signals, paving, surface restoration, approved traffic control measures and all necessary work as required in the contract documents.

    Questions Due: 2/11/2020 at 5 PM

    Proposals Due: 2/19/2020 at 11 AM

     

     

    RFP Deadline:
    Wednesday, February 19, 2020